The USCIS has revised the form I-9 effective November 14, 2016.  This new form will be in effect until August 31, 2019.  Employers may use the Form I-9 with a revision date of March 8, 2013 through January 21, 2017.  By January 22, employers must use the revised form, which incidentally has been uploaded to our webpage under Employee Services.

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

• The addition of prompts to ensure information is entered correctly.
• The ability to enter multiple preparers and translators.
• A dedicated area for including additional information rather than having to add it in the margins.
• A supplemental page for the preparer/translator.

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

Employers must retain original I-9 forms for three years after the ate of hire, or one year after the date employment ends, whichever is later.  The forms should be stored separately from other personnel files in its own filed labeled Employee I-9.